Congratulations on your scholarship or award from the Faculty of Fine Arts and Music.
PLEASE ENSURE YOU PRESS 'SUBMIT' AT PAGE 4 OF THIS SUBMISSION, OTHERWISE YOUR ACCEPTANCE WILL NOT BE VISIBLE TO THE SCHOLARSIPS OFFICE.
Unless advised otherwise, you have four weeks from the date on the offer letter to accept your award. If you have completed the process to accept your award and have not been paid within a month, contact the Scholarships Office.
ACCEPTING YOUR AWARD
There are three steps to accepting your award. Before you begin, make sure you compile the documents requested by the Dean in your award offer letter.
Step one: payment information
Use the payment method outlined in your offer letter. If there are any problems regarding your banking details or payment, you will be emailed by University Services to either your student email address (if you are enrolled) or the personal email address you used to submit your scholarship application (for external parties and alumni).
Current and graduating students receiving cash payments will need to input or update their bank details. It is your responsibility to ensure your banking details are correct in the University system during the course of your candidacy.
Alumni and external parties will need to be set up in the University system as a New Supplier. If this is the case, you will be sent by email from University Services in the days following your award acceptance. That email will give you a temporary password to enter your bank details into the University systems so that we can transfer your award money to your account.
If your award type is a reimbursement, we will require your receipts and submit the reimbursement request upon your behalf. You will be emailed by central Finance to submit your bank details for payment.
Scholarship and award payments for part-time students are not exempt from income tax. You’ll need to provide a Tax File Number (TFN) Declaration form and upload this detail into your Student Portal (my.unimelb). TFN forms can be obtained from the Stop One on the corner of Swanston and Grattan Streets, most newsagents, or ordered online. Please do not complete this form if you are full time enrolled, or if you have recently graduated from full-time study (unless we expressly ask you to do so).
Step two: thank you letter and bio
All award recipients are required to write a statement of appreciation to the donor or benefactor of the Award. Not only is this a great way to show your appreciation and gratitude, but it also enables the donor to see how their much‐needed support adds value the lives of our students and contributes to the ongoing development of the broader artistic sector. The acknowledgment and appreciation of continuing support is of great value to the donor as well as to future recipients who may also benefit from the generosity of these donors.
The thank you should take the form of an attached word or pdf document with a brief statement of the impact of the Award, generally no longer than a page. Personal accounts are always appreciated but if you are unsure of what information to include the following outline may be of assistance.
If you are accepting two awards, please create a separate document for each scholarship and email as separate attachments within the same email.
Naming convention for the thankyou letter document is [year] [scholarship name] [yourname] thankyou letter
eg. 2025 Bardsley Your Name Thankyou letter
Instructions on what to put in the statement
1. Award name, year of award, your name
2. First paragraph: Please introduce yourself and state what are you enrolled in (or a graduate of).
3. Second paragraph: What impact will this Award have for you? For example, outline how you will be using these funds. Examples include: supporting your study through purchasing of materials, travel, rent, lessons etc.
4. Artistic Biography Include a brief biography. Please include this in the letter rather than a separate document. This should include details about your background, past studies and teachers, recent accomplishments (Performances, exhibitions, etc), key interest areas (eg. Opera, figurative drawing) and extracurricular activities. You may also wish to include your CV and/or copies or images of your work (if relevant). You can choose not to provide these details as we understand your right to privacy.
5. Please email the letter to fineartsmusic-scholarships@unimelb.edu.au and we will forward this letter on to the donors on your behalf.
Step three: accept your award (this form)
Please read the Fine Arts and Music Scholarship Terms and Conditions
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